• Data controller
• Lawful basis for processing
• Individual rights
• Data collected by third parties on our behalf
• Google Analytics
• Other data collected by third parties
• Facebook page widget
• Twitter profile widget
• Personal data categories we collect
• Sharing your personal data
• Categories Who we use Privacy Notice
• Claim My Tax processes your Personal Data for the following purposes
• International Personal Data Transfer – Countries & Organisations.
• Personal Data Retention Period
• Automated decision-making, including profiling.
• The rights available to individuals in respect of the processing
The data controller responsible for this website is Claim My Tax, who can be contacted at Quebec Building, Bury Street, Manchester.
Lawful basis for processing
Data collected by third parties on our behalf
Other data collected by third parties
Facebook page widget
Twitter profile widget
Personal data categories we collect
We may collect, use, store and transfer different kinds of personal data about you which we have categorised as follows:
• Identity Data: This includes first name, maiden name, last name, marital status, title, date of birth and gender.
• Contact Data: This includes email address and telephone numbers.
• Financial Data: This includes bank account information and payment details.
• Compliance Data: This includes recorded calls for quality checks and staff training. Such recordings may also be used to help us combat fraud.
• Technical Data: This includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
• Usage Data: This includes information about how you use our website, products and services.
• Marketing and Communications Data: This includes your preferences in receiving marketing from us and your communication preferences.
• Aggregated Data: This includes statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
• Special Categories of Personal Data: This includes health and vulnerability related data that you may voluntarily share with us during the fulfilment of our services to you. We will always ask for your explicit consent to record and share Special Category Data.
Sharing your personal data
Claim My Tax may choose to share your personal data internally and/or externally to the business. Where we choose to share your information, we shall do so for the following reasons:
• Where we have your “Consent” to do so. Where we process your data under the consent lawful basis you have the right to withdraw consent. Please refer to “Your Right to Withdraw Consent” section below;
• Where necessary to fulfil the services and/or products we are “Contracted” to provide to you;
• Where we have a “Legal Obligation” and are required by law and to law enforcement agencies, judicial bodies, government entities, tax authorities or regulating bodies around the world, this includes communicating with you to update you about our privacy notice and changes to how we process your personal data;
• Where we have “Legitimate Interest” to do so, including.
• For the purposes listed in the “What are our legitimate interests for processing your data?” section above.
• For reporting, analytics and service improvement purposes across our trading styles and/or within any future group construct should Claim My Tax establish or become part of a group.
• Where one of our registered trading styles and/or current associated businesses provides a product or service similar/aligned with our organisation’s aim to help clients maximise the potential of their data in a fair, lawful and transparent manner that we do not currently provide ourselves. Currently these include:
– Quebec Legal Services
– Quebec Partnership Limited
– Spellman Worth
– Magnum Claims
– Mobile Reborn LTD
– Marriage Tax Help Desk
• Where an external 3rd Party, with whom we are yet to have a relationship, provides a product or service that we do not currently provide ourselves, and:
Which we reasonably believe would be of benefit to you, and you would reasonably expect to receive
Is similar/aligned to our organisation and the services we provide,
It conforms with the Privacy and E-Communication Regulation.
In this case we would contact you using Legitimate Interest to request specific Consent to share your personal information.
• Where we believe it is necessary to protect or defend our rights, property or the personal safety of our people or visitors to our premises or websites;
• Where required for a proposed sale; reorganisation; transfer; financial arrangement; asset disposal; or any other transaction relating to our business and/or assets held by our organisation.
• Where we outsource support functions of our organisations to trusted partners. The categories of these recipients include:
Categories Who we use Privacy Notice
Web analytics service providers Google Analytics https://policies.google.com/technologies/partnersites?hl=en-US
Social Media Provider Facebook https://en-gb.facebook.com/privacy/explanation
Facebook Ads https://en-gb.facebook.com/policy.php
IT support providers; Greenlight Dialler https://callcentresoftware.co.uk/privacy-policy/
Call centre support providers; 3ISolutions Limited TBC
Secure Shredding Services RNB Group https://rnbgroup.co.uk/privacy-policy/
Order fulfilment service providers RNB Group https://rnbgroup.co.uk/privacy-policy/
eSigning Service Provider RNB Group http://rnbgroup.co.uk/privacy-policy/
Where we choose and/or have your permission to share your personal data with 3rd Parties we will, where appropriate, ensure that they have signed a contract that requires them to:
• Abide by the requirements of all relevant data protection and privacy legislation;
• Treat your information as carefully as we would;
• Only use the information for the purposes it was supplied (and not for their own purposes or the purposes of any other organisation); and
• Allow us to carry out checks to ensure they are doing all these things.
If you provide your data through a third party, we may share data with that lead provider in order to assist with the management of the services and to streamline client contact.
We may, from time to time, disclose your data to and receive from your lenders, underwriters, official receiver/insolvency practitioner and our processors, referrers, external auditors & regulator.
We may have to disclose your personal data with other third parties as set out below. These organisations or bodies will not use your information to contact you. These third parties will be subject to obligations to process your personal information in compliance with the same safeguards that we deploy.
• HM Revenue & Customs: We’re required to disclose certain data with the HMRC.
• There may be other regulators and authorities such as Solicitors and Accountants, acting as processors based in the United Kingdom who require reporting of processing activities in certain circumstances.
For what purposes do we process personal data, and what are the lawful basis’ by which we process data?
Claim My Tax processes your Personal Data for the following purposes:
For What Purposes Do We Process Personal Data?
“Claim My Tax processes your data to…” What is the lawful basis by which we process the data?
Supply, perform, manage and fulfil our products and services to you Contract
Make and manage customer payments Contract
Manage fees and charges due on customer payments Contract
Communicate with clients to fulfil, administer or enforce contractual obligations via email, telephone, SMS text, postal mail and push notifications; Contract
Communicate with customers where we have your consent to do so via email, telephone, SMS text, postal mail and push notifications; Consent
Communicate with clients on matters where we have a legal obligation to do so via email, telephone, SMS text, postal mail and push notifications; Legal Obligation
Communicate with clients on matters where we have a legitimate interest to do so (see legitimate interest section below), via email, telephone, SMS text, postal mail and push notifications; Legitimate Interest
Direct market similar or aligned new products and services to our existing customers; Consent & Legitimate Interest
Request specific consent to share customer personal data with specific fulfilment partners so that they may direct market similar or aligned new products and services to our existing customers; Consent & Legitimate Interest
Verify the identity of individuals where necessary including for Subject Access Requests (SAR); Contract
Update clients about changes to how we process their personal data and/or new processing activities via email, telephone, SMS text, postal mail; Legal Obligation
Gather feedback for service and product improvement via email, telephone, SMS text, postal mail; Legitimate Interest
Share testimonials, case studies and feedback on our website and future marketing; Consent
Resolve complaints and/or disputes; Legitimate Interest
Request continuation of Consent prior to consent expiry; Consent
Collect payments or arrears should we have the need to do so; Legitimate Interest
Protect our organisation, staff, associates, suppliers, partners and clients; Legitimate Interest
Prevent, detect and investigate fraud; Legal Obligation
Prevent, detect and investigate crime; Legal Obligation
Comply with the law; Legal obligation
Fulfil our statutory or regulatory obligations; Legal obligation
Maintain our own accounts and records; Legal obligation
For reporting, analytics and product/service improvement (including training); Legitimate Interest
Improve and maintain data accuracy or completeness; Legitimate Interest
Track your email engagement; Legitimate Interest
Personalise your online experience; Legitimate Interest
Conduct market research. Legitimate Interest
Sell your personal data Legitimate Interest
International Personal Data Transfer – Countries & Organisations.
Claim My Tax may transfer personal data to countries outside of the UK and/or EEA. Specifically, we use data processors based in South Africa.
If data is transferred outside of the EEA, Claim My Tax will put in place Standard Contractual Clauses with the Data Controller or Data Processor which contractually obliges them to protect your information to the same standard required by the General Data Protection Regulation and Data Protection Act 2018 post 31 December 2020
Personal Data Retention Period
Claim My Tax has the following data retention policies:
• Where a Regulating Body directs a statutory retention period, we shall retain the relevant data for the statutory period. For example, your financial transactions data shall be retained for 7 years;
• Where you have purchased, or enquired about purchasing, a Claim my Tax LTD product or services, we shall retain any personal details applicable to the contract delivery for a period of 7 years (name, email, telephone, postal address) after completion of the contract. During this time, we may contact you using consent and/or legitimate interest to market additional products or services.
• Where you have downloaded free content from our site, we shall retain your contact details (name, email, mobile telephone number, company, job title) for a period of 2 years, or until you exercise your Right to Object or opt out. During this time, we may contact you using legitimate interest to market similar free content that may be of interest to you.
• Where you have signed up to receive information emails from Claim my Tax, we shall retain your contact details (name, email, mobile telephone number, company, job title) for 2 years, or until you withdraw your consent.
• Prospect contact details. Where you have enquired about one of our products or services that is designed to assist you to claim money that you are owed, enable you to save money; and/or will strengthen your financial position we shall retain your contact details for 2 years after the date of collection, or our last positive contact, or until you withdraw your consent, whichever is latest, so that we may keep you informed if:
• We expanded our portfolio of product or service offerings;
• When we no longer need this information, we will anonymise your data and/or dispose of it securely.
Automated decision-making, including profiling.
When using some of our services you may have the option to undertake our Digital Journey, which is an automated online experience. We have built logic and analysis into our Digital Journey that will make decisions on the validity of your case submission, but you can rest assured that throughout this process there is the facility to query the processing with us in person.
For more information on how our Digital Journey works and the automated decision making, please feel free to get in touch with our Data Protection Officer.
To restrict marketing for services that you have already expressed an interest in we may use your data to check which services you have expressed an interest in and hash the data in house in order to ensure that your personal data is not disclosed during this process.
The rights available to individuals in respect of the processing
Unless subject to an exemption under legislation, you have the following rights with respect to your personal data:
1. Your right of access. You have the right to ask us for copies of your personal information. This right always applies. There are some exemptions, which means you may not always receive all the information we process.
2. In most cases we will not charge for this service however we do have the right to charge an administrative cost should we feel the request is excessive (excessive means that you submit a subject access request multiple times for the same or similar information). Fees will not exceed £50. Information will be provided within 28 calendar days from the day you request it. We will take all reasonable steps to verify your identity before providing you with details of any personal information we may hold about you.
3. Your right to rectification. You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. This right always applies.
4. Your right to erasure. You have the right to ask us to erase your personal information in certain circumstances.
5. Your right to the restriction of processing. You have the right to object to processing if we are able to process your information because the process forms part of our public task, or is in our legitimate interests.
6. Your right to object to processing. You have the right to object to processing if we are able to process your information because the process forms part of our public task, or is in our legitimate interests.
7. Your right to data portability. This only applies to information you have given us. You have the right to ask that we transfer the information you gave us from one organisation to another, or give it to you. The right only applies if we are processing information based on your consent or under, or in talks about entering into a contract and the processing is automated.
Should you have a complaint please in the first instance contact our Data Protection Officer by emailing firstname.lastname@example.org or writing to:
Data Protection Officer
Claim My Tax
28 Orchard Road
Claim My Tax offers a wide range of tax rebate services.
Marriage Tax Allowance
If you’re married or in a civil partnership, you may be able to claim a rebate of up to £1,250 from the government thanks to the marriage tax allowance. It’s estimated that 2.4 million married couples in the UK could benefit from the tax break, it’s just that many of us still haven’t applied.
Working From Home Tax Rebate
If your employer requires you to work at home, you can – and always have been able to – claim for increased costs due to working from home, eg, heating and electricity. But apportioning extra costs such as heating and electricity is tough. So instead you can, in simple terms, claim a rate of £6 a week.
Mileage Tax Allowance
HMRC allows you to claim tax relief on mileage travelled whilst on business duties. If you use your own car for any of the following • visiting clients
• travelling to different offices • travelling to temporary work sites • making collections or dropping off goods. Then you could be eligible to claim your tax back. It doesn’t matter what type of vehicle you use.
PPI Tax Rebate
In April 2016 the personal savings allowance was introduced which allows taxpayers to earn up to £1,000 a year tax-free on their savings which includes the statutory interest paid on PPI claims.
Most people who have paid tax on PPI pay-outs since then, are entitled to some money back.
Uniform Tax Allowance
Do you wear a uniform or protective clothing for work? Do you have to wash and maintain it yourself? You could be due a tax refund. We've helped thousands of works claim back Uniform Tax Allowance on a no win, no fee basis..
Professional Fees, Subscriptions & Tools Tax Rebate
Professional fees and subscriptions are allowable deductions if they are amounts you have to pay in order to carry on your profession.
If you have to purchase tools for work use, and are not reimbursed by your employer, you should be eligible to claim tax relief on your purchases. This is known as a tool tax allowance and is claimed through your tax code.
28 Orchard Road
Claim My Tax LTD
Registered with the Information Commissioners Office; registration number: ZB046764.
Registration Address: 28 Orchard Road, Lytham, St Annes, Lancashire, FY8 1PF. Company Number: 10858545